Electronic Voting Tips for Community Associations

 

Is your community association ready to embrace the future of voting? Electronic voting isn’t just a trend, it’s an essential tool for HOAs and condos looking to streamline elections, boost participation, and ensure transparency. With Florida’s House Bill 913 making e-voting simpler than ever, now is the perfect time to modernize your governance process.  

Electronic voting has been legally available for community associations since 2015, but its popularity surged after the pandemic, when boards sought safer and more convenient ways to conduct elections remotely. Today, nearly 50% of associations use some form of e-voting system, and with the passage of Florida House Bill 913 in July 2025, adopting electronic voting has become even simpler and more standardized. 

How E-Voting Has Changed HOA and Condo Elections 

E-voting has transformed community association elections, replacing paper ballots and in-person meetings with secure online voting platforms. Boards can now distribute ballots electronically, verify member participation, and tabulate results instantly saving time, money, and administrative effort. 

Advantages of Electronic Voting 

• Higher Participation: Members can vote anytime, anywhere. 

• Cost Savings: Reduces printing, postage, and manual counting. 

• Accuracy & Transparency: Automated tabulation eliminates errors and ensures verifiable results. 

• Faster Results: Boards can announce outcomes immediately after voting closes. 

Compliance and Legal Considerations 

While HB 913 (2025) clarifies many requirements, boards must still: 

• Confirm that bylaws permit electronic voting. 

• Follow state and notice requirements for e-ballots. 

• Use secure, auditable systems to protect voter data. 

• Adopt a formal board resolution before launching e-voting. 

Consulting association counsel helps ensure compliance with both state law and governing documents. 

Educating Residents 

Not everyone is tech-savvy, so clear communication is key. Provide: 

• Step-by-step voting guides or video tutorials. 

• Early reminders and FAQs before the election opens. 

• Staff or management support for login or tech issues. 

Engagement improves dramatically when residents understand how to vote confidently online. 

Avoiding Common Mistakes 

Boards new to e-voting often: 

• Skip legal review or governing document checks. 

• Fail to test the system before rollout. 

• Neglect to inform or train homeowners. 

A simple mock election or pilot run helps build trust and identify issues early. 

With half of community associations now embracing digital ballots, electronic voting has become the new standard for efficient, transparent, and accessible HOA and condo governance. When implemented properly and in compliance with HB 913, it enhances participation and strengthens community trust. 

Ready to simplify your community’s elections and boost engagement? Visit www.castlegroup.com to learn how Castle Group can help your association implement secure, compliant, and user-friendly electronic voting solutions. 

This article was written with the assistance of Frank Valdes of GetQuorum, a leading provider of electronic voting and virtual meeting solutions for community associations. 

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Learn how electronic voting can streamline HOA and condo elections, boost participation, and ensure compliance with Florida House Bill 913. Discover tips, benefits, and best practices for secure e-voting in community associations. 

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