Legislative Update and Your Questions Answered – Insights from Association Leadership Webinar Series S6, E7
May 22, 2025
7, Castle Group recently hosted another insightful episode of the Association Leadership webinar
series. In this session, industry experts attorneys Jeffrey Rembaum and Emily Gannon from Kaye
Bender Rembaum provided an in–depth analysis of the latest legislative updates impacting
condominium associations and HOAs in Florida. Here’s a detailed recap of the key discussions
and takeaways from the webinar that is not intended as legal advice. Be sure to discuss these
changes with your association’s attorney before taking action.
Legislative Updates Impacting Condominiums
(From House Bill 913, adopted by the Florida House and Senate but is NOT law as
yet. If passed into law, then these changes will become effective July 1, 2025.)
Key Changes to Video Conferencing and Record–Keeping
• Associations must include a hyperlink and a call–in number on meeting notices for video
conferences.
• Meetings held via video conference must be recorded, with recordings maintained in
the association’s official records for at least one year.
Insurance Appraisal Frequency
• Insurance appraisals for replacement costs are now required every three years.
Expanded List of Official Records
and specific affidavits.
• Associations must maintain annual financial statements and budgets on their website
within 30 days.
Financial Reporting Requirements
• Financial reports must be completed within 90 days after the fiscal year ends.
• The delivery window for these reports has been extended to 180 days.
• A new affidavit requirement mandates that an officer or director must confirm report
distribution.
Investment Policies
• Boards can now make prudent investment decisions for both operating and reserve
funds.
• These decisions should consider risk and return, and boards must maintain records of
their analysis.
Structural Integrity Reserve Study (SIRS) Updates
• Deadline for completing the SIRS has been extended to December 31, 2025.
• Under certain circumstances, associations can delay SIRS by two years if a milestone
inspection has been completed.
Pooling and Funding Reserves
• Associations can pool reserve funds for structural components.
• The threshold for reserve items has increased to $25,000, with annual inflation
adjustments.
• Funding can be done via regular assessments, special assessments, lines of credit, or
loans, but may require member approval.
• CAMs and management firms must disclose any financial interest in vendors contracted
by associations.
• Enhanced transparency requirements for bid disclosures were discussed.
• The process for addressing conflicts of interest was clarified, improving governance.
Voting and Meeting Rules
• If 25% of members request electronic voting, the board must adopt it.
• New rules for email voting were introduced, though concerns about security were raised.
• Boards must ensure physical locations for meetings even when using video conferencing.
Insurance Requirements
• No significant changes were made to insurance regulations, though maintaining a three–
year insurance appraisal remains crucial.
Next Steps
Castle Group will continue to monitor legislative updates and provide further insights as new
developments arise.
For further details or specific legal advice, please consult your association’s attorney or
management company.
To watch the full webinar on Legislative Update: visit https://castlegroup.com/webinar/asl–s6–
e7–legislative–update–and–your–questions–answered/
To learn more about how Castle Group can serve your community, request a proposal at
https://castlegroup.com/request–a–proposal/.
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